- Business Registration renewal date
Business registration certificates are normally valid for either 1 year or 3 years. For registered businesses, a business registration renewal demand note will be sent by the Business Registration Office approximately 1 month before the current Business Registration Certificate expires.
- Annual General Meeting (AGM)
At least one AGM of the shareholders must be held within 18 months after incorporation, and then at least once in every calendar year but not later than 15 months after the last annual general meeting. All businesses can dispense AGM's if certain requirements are met. Click here to learn more about the AGM.
- The Annual Return
A private limited company incorporated in Hong Kong is required to file an Annual Return signed by a director, company secretary, manager or authorized representative with the Companies Registry.
An Annual Return is a return, in a specified form, containing the particulars of the company such as the address of the registered office, shareholders, directors, secretary, etc. There is no requirement to file the financial accounts of the company with the Company Registry.
The Annual Return must be filed once in every calendar year (except in the year of its incorporation) within 42 days of the anniversary of the company’s incorporation date. Even if the information contained in the last return has not changed since, you still need to file an annual return before the due date.
Late filing attracts a higher registration fee and the company and its officers are liable to prosecution and fines.
- Filing of Annual Tax Return
As per Hong Kong company law, every company formed in Hong Kong, must file a Tax Return (it’s also called Profits Tax Return in Hong Kong) along with its audited accounts on an annual basis with the Inland Revenue Department of Hong Kong (“IRD”).
IRD issues Tax Return filing notifications to companies on the 1st of April every year. For newly incorporated companies, the notification is generally sent on the 18th month of the incorporation date. Companies must file their Tax Return within one month from the date of notification. Companies can request for an extension, if needed. You may incur a payment of penalty or even prosecution, if you fail to submit your tax return by the due date.
When filing the Tax Return, the following supporting documents must also be attached:
- The company’s balance sheet, auditor’s report and Profit & Loss Account relating to the basis period
- A tax computation indicating how the amount of assessable of profits (or adjusted losses) has been arrived at
- Employer’s return for the payroll (31st of march, end of Hong Kong fiscal year)